Privacy policy
What Complete Farm Admin keeps, why, for how long, and what you can do about it. Last updated 9 November 2026.
Who we are
Complete Farm Admin is run by the person who also runs Auto Field Maps and the other Auto farm sites, as a sole trader in England. For anything about your data, email [email protected]. We'll answer within a month.
Who's responsible for what
- Your own account. For your sign-in and your own use of the site, we're the controller: we decide what's kept and why.
- Your staff's data. When a farm uses Live tractors, the farm decides whose tractor is shown and why. The farm is the controller for that data and we're its processor: we keep it only to show the farm its tractors, and do nothing else with it. The processor terms set out how. The farm has to tell its staff; there's a ready-made notice to print or send.
What we keep, and for how long
| What | Why | Kept |
|---|---|---|
| Your account: a name you choose, your passkey's public half, sign-in sessions, and what you and the tools save to it (farm details, plans) | So it's the same on every device you sign in on. Lawful basis: running the service you asked for. | Until you delete the account ("Delete account" on the Your farm page), then gone straight away. A sign-in lasts up to a year on a device unless you sign out. |
| Live tractor positions: the newest report from each tablet (where it is, speed, heading, field, job and progress) | To show the farm office where its tractors are. Lawful basis: the farm's legitimate interest in running its work. | 12 hours, then deleted. |
Kept only on your device
- Your farm's details and the tools' work are saved in your browser, and passed straight to the tools open in Complete Farm Admin. Nothing is sent to us unless you sign in.
- Your location is only read when you press "Use where I am now", and isn't kept.
Services we use
- Cloudflare hosts the site and keeps the account and live tractor data in its D1 database. Its servers keep short security logs.
- postcodes.io turns a postcode into a place on the map, and Open-Meteo and the Met Office give the weather for it. They see the place, not who you are.
- Google AdSense may show ads, see below.
Some of these companies are outside the UK, mostly in the US. Where your data goes there, it's protected by the UK's data bridge with the US or the standard contract clauses those companies use.
Ads and cookies
The site is free because it may show Google ads. Google and its partners can use cookies to show and measure ads, and in the UK and EU you're asked first whether they can personalise them. You can change your choice from the privacy link Google shows on the page, or at Google's ad settings. How Google uses information from sites that use its services. Our own single cookie keeps you signed in. Nothing about you is ever sold.
The tools inside Complete Farm Admin
Each tool (Auto Field Maps, Farm Funding Finder, the tax helpers, the machinery sites) is its own website with its own privacy page. What you enter in a tool is handled by that tool, as if you'd opened it directly.
Your rights
Under UK data protection law you can ask for a copy of what we hold about you, and ask us to correct it, delete it, limit what we do with it, or object to it. You can also ask for your account's data in a form you can take elsewhere. Most of this you can do yourself: delete the account, or clear the site's data in your browser.
If you're a member of staff, ask the farm, as it decides about its own tractors; we'll help it answer. If you're not happy with how your data has been handled, you can complain to the Information Commissioner's Office.
Children
Complete Farm Admin is for farms and their staff, not children. We don't knowingly keep data about anyone under 13.
Changes
If we change what we keep, we'll update this page and its date, and show signed-in farms a note before the change applies.